Payroll Briefs

Category: "All"

Excluding Part-time Employees From 401(k) Plan Eligibility

Under some circumstances, an employer that sponsors a 401(k) might wish to amend its plan to exclude part-time employees and offer the benefit only to full-time staff members. Is such an approach allowed under the rules for qualified plans? Coverage and Service Rules Employers have considerable freedom to decide which categories of employees can participate in […]

Top 3 Benefits of Integrating 401(k) Administration with Your Payroll Solution

If you administer a 401(k) plan to your employees, you know it’s centered around payroll deductions. However, there’s much more to it than that, including tracking employee eligibility, keeping records of both employee and employer contributions, calculating and depositing contributions, and reporting payroll data each pay period. On top of these important tasks, business owners […]

IRS Issues New 2023 HSA Limits

The Internal Revenue Service (IRS) recently released its 2023 maximum contribution levels for health savings accounts (HSAs) and out-of-pocket spending limits and deductible minimums for high deductible health plans (HDHPs) that must be used in tandem with HSAs. The IRS also announced the maximum amount that can be made newly available for excepted benefit health […]

How Often Must a HIPAA Notice of Privacy Practices Be Updated?

Employers that sponsor a health care plan know they must comply with various provisions of the Health Insurance Portability and Accountability Act (HIPAA). One of these is that you must notify all persons from whom you collect medical information — whether directly or indirectly (such as when filling a prescription) — of their rights to […]

Form I-9 Is Changing; Comments Requested by May 31

Form I-9, “Employment Eligibility Verification,” is used to verify the identity and employment authorization of individuals hired for employment in the United States. As you’re no doubt aware, all U.S. employers must properly complete a Form I-9 for everyone hired, including citizens and noncitizens. Both employees and employers (or authorized representatives of an employer) need to fill […]

DOL Issues Examples of Unlawful Retaliation Under FLSA, FMLA and Visa Programs

On March 10, 2022, the U.S. Department of Labor (DOL) released guidance containing specific examples of what it considers “unlawful retaliation” by employers under the Fair Labor Standards Act (FLSA), the Family and Medical Leave Act (FMLA) and visa programs. DM Payroll Solutions shares details from the recent guidance to learn how you can practically apply it […]

Undertaking a Pay Equity Audit at Your Business

Pay equity is both required by law and a sound business practice. However, providing equitable compensation to employees who perform the same or similar jobs, while accounting for differences in experience and tenure, isn’t easy. That’s why every company should at least consider undertaking a pay equity audit to assess its compensation philosophy and approach. […]

State Unemployment Insurance Taxable Wage Bases to Reference in 2022

The Federal Unemployment Tax Act (FUTA) mandates each state’s taxable wage base must at least equal the FUTA base of $7,000 per employee. States use different formulas to determine their taxable wage base; some adopt the FUTA wage base as law while others use a percentage of the state’s average annual wage. Then there are […]

Accounting for Inflation and Pay Transparency Within Today’s Workforce

With recent labor shortages and inflation on the rise, business owners are being forced to reevaluate their compensation planning. As it stands, employers struggle with attracting and enticing new hires, as well as structuring salary increases to keep current employees satisfied. A recent report by Payscale, a pay data firm, unveiled key insight from management-level […]

Tips to Spot and Prevent “Ghost Employees”

The concept of a “ghost employee” is one that all business owners and HR professionals should be aware of. This fraudulent activity occurs when an employee is added (or kept) to your payroll, even if they are not an employee or have left the company. Ghost employees could be as innocent as individuals who have […]