Payroll Briefs

4 Key Questions About Employer-Mandated COVID-19 Vaccinations

November 16, 2021

In September, President Biden issued two executive orders intended to increase rates of vaccination against COVID-19 throughout the United States. One applied to federal contractors, the other addressed employers with 100 or more employees.

As you’ve likely heard, the latter order was recently issued as an interim final rule by the Occupational Safety and Health Administration (OSHA). As of this writing, the rule was being legally challenged in some states, but most experts are advising employers not to assume that it will be struck down.

Here are answers to four commonly asked questions about the mandate for employers with 100 or more employees (the rules differ for federal contractors):

1. When is the Deadline?

Covered employers must comply with the rule by Jan. 4, 2022. Compliance means requiring employees to either show proof of COVID-19 vaccination or, for those who refuse or are unable to receive a vaccine, undergo weekly testing and wear a face covering while at work.

2. Do Part-Timers Count?

Employers need to count all employees working within the United States, regardless of vaccination status. Part-time staffers do count toward the total, but independent contractors don’t. The emergency temporary standard issued by OSHA goes into further details about franchisees, multiemployer workplaces and staffing agencies.

3. How About Remote Workers?

Interestingly, according to OSHA’s emergency temporary standard, employees who work from home, or who don’t report to a workplace where co-workers or customers are present, do not have to comply with the rule. This also holds true for employees who work exclusively outdoors.

4. What Are the Paid-Time-Off/Sick Leave Implications?

Under the rule, employers must provide employees up to four hours of paid time off to get vaccinated and “reasonable” paid sick leave to support recovery from potential side effects. If an employee opts to remain unvaccinated, the employer isn’t required to pay for regular COVID-19 testing or the costs of face coverings.

To assist employers with the many details involved in complying with the rule, OSHA has issued two sample policies. One covers a mandatory vaccination policy while the other shows an example of how a weekly testing and masking policy can be compliant. If you have additional questions or concerns about the legal implications of employer-mandated COVID-19 vaccination, or the testing alternative, contact your attorney. Here is the full text of the OSHA rule and for the sample policies.

Wondering how to effectively track your employees’ vaccinations? Turn to DM Payroll Solutions’ Vaccination Reporting Tracker, which allows you to manage federal vaccination compliance requirements for your workforce with ease. Contact us today to learn more.