Payroll Briefs

EEO Reporting: What You Need to Know

March 15, 2023

The EEO-1 report, also referred to as the Equal Employment Opportunity Compliance (EEOC) report or simply “EEO report”, is a mandatory annual reporting requirement for many U.S. employers. The report can be multi-faceted and complex; therefore, it is important employers know what is required of them.  

What Does the EEO-1 Report Entail?  

The EEO-1 report is used to collect annual data on specific information related to equal employment opportunities (EEO) including race/ethnicity, sex and job categories. The data collected is used for a variety of purposes including enforcement, encouraging self-assessment by employers and facilitating research on employment patterns. The information is also shared with other authorized federal agencies in order to avoid duplication of efforts and to reduce the burden on employers. All data submitted is kept confidential by the EEOC unless the company chooses to voluntarily disclose it.  

Who is Required to File?  

Four types of companies are required to file an EEO-1 report, including:  

  1. All private employers with 100 or more employees 
  2. All federal contractors and first-tier subcontractors with 50 or more employees 
  3. All financial institutions/government depositories with 50 or more employees   
  4. Any company with fewer than 100 employees, but associated with another company or parent company where the entire enterprise employs 100 or more employees 

Employers who operate in one location, as one establishment, are referred to as “single-establishment” employers and are obliged to file a single EEO-1 report. Employers who operate as more than one establishment are referred to as “multi-establishment” employers. A “multi-establishment employer” must file one report for each of the following: 

  • Company’s headquarters  
  • Each establishment with 50 or more employees 
  • List of establishments with less than 50 employees including a data grid on their employees by race, gender and job category or a separate report for each of these establishments 
  • Consolidated report 

How and When Do I File? 

To file the EEO-1 report, you will need the following information:  

  • Company ID and unique PIN (provided via U.S. postal mail and email for 2019/2020 filers or at registration for new filers) 
  • Company EIN and NAICS code 
  • Company and establishment DUNS Number (if a federal contractor) 
  • Establishment address, EIN and NAICS code, for each establishment
  • Count of all full- and part-time employees during the specified workforce snapshot pay period selected by the employer 
  • Sex and race/ethnicity of all employees 
  • Job categories of all employees 

Once you have gathered all the information, you will access the EEO-1 Component 1 Online Filing System. You must be a registered user or create an account to file your reports.  

The 2022 EEO-1 Component 1 data collection is tentatively scheduled to open in mid-July 2023. Updates regarding the 2022 EEO-1 Component 1 data collection, including the opening date, will be posted to EEO-1 Component 1 Online Filing System as they become available. 

Gathering Data 

The data collected for the EEO-1 report can be simple if you have the right technology supporting you in your HR management. With DM Payroll Solutions’ reporting and analytics features, you can store and transform EEOC data into quick reporting metrics with a quick click of a button. Contact us today to learn more.