Payroll Briefs

Delivering Business Insights

The Power of a Good Onboarding System

March 1, 2019

Today’s workplace moves at a much faster pace. To help your new hires hit the ground running on day one and keep track of their evolution as an employee, you need to have the right tools in place from the start. That means having a proper onboarding process and system ready to go to capture data from the time of application submission.

Shockingly, even with the progression of  technology, many companies still do all their onboarding functions by hand. This can quickly become overwhelming for any human resources team trying to manage their growing workforce in an evolving environment of complex regulations, tax guidelines, benefits, employee manuals and piles of paperwork. By going the manual route, the process is doomed from the start – riddled with inefficiencies and susceptible to compliance violations and employee dissatisfaction.

Plugging-In to Onboarding Technology

While you may feel burdened by the current onboarding process at your company, there are options available to help improve and expedite the process. By using an onboarding and applicant tracking software, your company can help improve workplace efficiency, consolidate record-keeping efforts, accelerate employee training and development, and make a good first impression with your new hires.

Here are there ways an effective onboarding system, like DM Payroll’s, can amp-up your company’s onboarding experience:

1. Enhances employee retainment. Starting a new job is a major adjustment for every individual. And, the onboarding process leaves a lasting impression on new anxious employees. Leveraging this type of technology platform not only only shows your business is up-to-date with the times, but also allows for a seamless onboarding experience – reassuring them they’ve made the right decision to join your company’s team.

2. Improves workplace efficiencies. Onboarding software offers an easy, user-friendly online platform allowing new hires the flexibility to review, fill out and legally sign all their forms before even coming in for their first day. Some, including DM Payroll’s, can also populate information across forms helping to minimize their time completing all the required new hire forms.

Beyond that it will also reduce the efforts your human resources team needs to invest in each new hire. For example, DM Payroll’s onboarding system goes through the complete evolution of a new hire into an employee, from application submission, to the completion of critical forms and sign-off of employee manual reviews, the system uses auto-populating and push mechanisms to trigger completion with minimal effort by the human resources team.

3. Reduces paperwork and files. The onboarding process produces a lot of paper. Using an electronic process allows you to gather all the critical information and forms, even before their start date, to help eliminate stacks of paperwork exchanging hands on day one. Best of all, completed forms can automatically create the new employee’s folder – no need to print, copy or scan paper.

Ready to simplify your onboarding process and stop wasting valuable time? Take the steps to move your onboarding process from manual to automated with DM Payroll by contacting us today.

Encourage Your Employees to Do an Annual ‘Paycheck Checkup’

As the first federal tax returns for 2018 are starting to be filed by the early birds, many are unpleasantly surprised by their lack of refund this year. Why the surprise? Most people didn’t notice their paycheck in 2018 grew slightly based on the reduced withholding requirements set forth by the Tax Cuts and Jobs Act.

You can help your employees avoid unwanted surprises by encouraging them to do a ‘paycheck checkup’ every year. Best suited to take place in the first quarter of year, an employee’s review of their withholdings for the current year can help them determine if they need to submit a new W-4. The sooner your employees check and adjust their withholding, the better.

Simply reminding your employees to review their withholdings can be a significant help in reducing unwanted stress come tax time the following year. Guide them to tools, such as the IRS withholding calculator or the Tax Withholding and Estimated Tax publication for those with more complex tax situations, to help them determine what their withholding should be. Also, it’s a good idea to provide them with an opportunity to complete the new 2019 W-4 form in case they need to submit changes. Using DM Payroll’s self-service MyInfo portal makes this task easy for employees with online access to make changes 24/7.