Payroll Briefs

Why Now is the Perfect Time to Switch Payroll Providers

September 28, 2023

As we move into the fall, now is a great time to look at your business processes, including payroll, to assess your solutions and strategy. Looking forward to 2024, does your current payroll provider meet the needs of your growing business and employees? If not, this is the perfect time to transition to a new payroll provider. 

Why Now?

Although your organization can change payroll providers at any time, the best time to make a switch is the end of the year, as your business prepares for the new year. By starting with a new payroll provider at the beginning of the year, you will not have to go through the hassle of collecting year-to-date and quarter-to-date information from your old provider.  

With a little more than a quarter left in the calendar year, there is ample time to conduct all the steps to get your new provider up and running, including:  

  • Configuring the database. 
  • Moving all data from the old system to your new provider. 
  • Completing software training for all users. 
  • Testing and reviewing the data to ensure complete accuracy. 
  • Running the first payroll.  

Taking these steps now will allow for a seamless start for the first pay period of 2024.  

Finding the Right Partner 

You will want to be clear and specific on the features and specifications you need, the budget for this project, customer service requirements and the needs of the employee interface. Also, consider how this provider will grow with your company and continue to meet your needs in the future.

As with most things, not all payroll providers are created equal. Some key attributes to look for in a payroll provider include its complete range of services, marketplace reputation, technology and ease of use of their software. Look at the type of businesses they work with – does that align with yours? Do they offer all the services your business needs and your employees want? 

Once you have compared your current provider to other payroll companies, it is time to decide which payroll company aligns best with your business now and in the future. 

We Can Help  

At DM Payroll Solutions, we pride ourselves on working with our clients one-on-one to ensure a seamless transition. Our clients have the benefit of working with a local team that takes the time to understand your business and provide proactive solutions to your challenges. Not only is our team local, but our customer service team also holds accounting degrees, allowing them to help guide you through all the complexities of getting your employees paid. We go beyond delivering traditional payroll processing by streamlining your pay, talent acquisition, and benefit and workforce management data into an intuitive, single-point-of-contact platform to drive your business’s efficiencies. Contact us today to learn more.